Essence Fest Flyaway Contest Rules

ALPHA MEDIA’S CONTEST-SPECIFIC RULES FOR THE 

ESSENCE FEST FLYAWAY CONTEST

*This is a National Contest 

 

NO PURCHASE NECESSARY TO ENTER OR WIN. A PURCHASE WILL NOT INCREASE YOUR CHANCES OF WINNING.   

 

These contest-specific rules should be read in conjunction with Alpha Media’s General Contest Rules, which are applicable to all contests conducted by Alpha Media LLC and/or its subsidiaries (including licensee subsidiaries).  

 

Sponsor(s): All participating Alpha Media Stations*, Audience, other sponsors listed listed at the end of the document  (collectively, “Sponsor”).

 

This Promotion is in no way sponsored, endorsed, or administered by, Essence Communications, LLC

 

1. Promotional Period: The ESSENCE FEST FLYAWAY (the “Promotion”) begins on or around Monday, June 10 2024 at 12:00AM  to Friday, June 21 2024 at 11:59PM. Times are based in the participating stations’ respective time zone. (the “Promotional Period”).  

 

1. Entry Deadline:  The deadline to submit entries is Friday, June 21, 2024 at 11:59PM in the participating stations respective time zone.

 

1. Eligibility

 

1. The National ESSENCE FEST FLYAWAY (the “Contest”) is open to U.S. residents, 18 years of age or older, except employees of all Alpha Media stations, other participating broadcast companies, Audience, and other Sponsors listed at the end of this document (collectively, the “Sponsors”), other television and radio stations in all Alpha Media Market Areas, and their affiliates, subsidiaries, advertising or promotion agencies (if any), members of their respective families or persons living in the same household.  This Promotion is subject to all applicable federal, state, and local laws and regulations.  Void outside the United States and where prohibited.

 

1. Listeners are eligible to win an Alpha Media contest prize valued at $600.00 or more only once every six months.

 

(c) Participants must sign all contest release and waiver forms before accepting any prize. Entrants are required to provide truthful information and the Station will reject and delete any entry that it discovers to be false or fraudulent.  The Station will disqualify any entry from any individual who does not meet the eligibility requirements, and will also delete any entry as required by law.

 

(d) WINNER AND GUEST ARE REQUIRED TO PROVIDE REQUISITE TRAVEL DOCUMENTATION OR VALID PASSPORTS AS NEEDED AND MUST POSSESS A CREDIT CARD FOR INCIDENTALS.

 

*The Contest will run on select Alpha Media stations. Please see below for the specific list: 

 

Market	Station Call Letters
Columbia	WWDM-FM
Columbia	WHXT-FM/WSCZ-FM
Dayton	WDHT-FM
Dayton	WROU-FM
Jackson	WJMI-FM
Jackson	WKXI-FM
Louisville	WGZB-FM
Louisville	WMJM-FM
Lubbock	KBTE-FM
Palm Springs	KKUU-FM
Portland	KINK-HD2
Saginaw	WTLZ-FM
San Antonio	KTFM-HD2
Shreveport	KBTT-FM
Shreveport	KDKS-FM

• Entry Method:  

1. To participate in the Contest, you must enter the required information on the station’s website. To receive the entry keyword required for entry, you must listen to the participating radio station in your area during the times specified by the participating stations. You may listen to the station or visit the station’s website for the specified times. Times correspond to the participating station’s time zone. Solicitation time may vary 15 minutes before or after the specified time. During those specific times per weekday, a keyword will be given over the air. When you hear the keyword, you must visit the station’s website to enter the keyword and all other required information. Each keyword is eligible for entry until the following keyword is announced. At the end of the promotional period, one random listener will be selected from all entries received and contacted via the phone number they entered in the contest entry form on the station’s website (the call to the listener will be coming from an “UNKNOWN” or 240 area code number, however we CANNOT guarantee this to be the case for every phone call.)  If contact is made with the randomly chosen daily listener, they will be awarded the prize.

 

If you are listening to a participating station in your area via internet streaming or smartphone app you are eligible to participate in the Contest. However, due to streaming delays, you may have difficulty participating in this on-air contest. Depending upon the length of the streaming delay, the entry window may be shortened or have already closed by the time you hear the call to enter. Listeners who listen via internet streaming may not receive all keywords based on geographic area and streaming insertions. Listeners interested in participating in the Contest should listen to a participating station over the air on the radio.

 

1. On the station’s website enter via the Audience entry form. First enter through Email, via the Audience platform. Submit the required information, which includes your first and last name, telephone number, address, city, state, zip code, and date of birth. Internet entries will be deemed made by the authorized account holder of the email address submitted at the time of entry.  The authorized account holder is the natural person who is assigned to the email address by an internet access provider, online service provider or other organization that is responsible for assigning the email address or the domain associated with the submitted email address.  Multiple entrants are not permitted to share the same email address.  Entries submitted will not be acknowledged or returned.  Use of any device to automate entry is prohibited.  Proof of submission of an entry shall not be deemed proof of receipt by Station. The contest/sweepstakes administrator’s computer is the official time-keeping device for the Promotion. 

 

This Promotion is in no way sponsored, endorsed or administered by, or associated with Facebook, Twitter, or Google.  By submission of an entry, an entrant releases Facebook, Twitter, and Google from any responsibility or liability for the Promotions administration, prizes or promotion. You are providing entry information to the Station and not to Facebook, Twitter, or Google. 

 

(c) EACH PARTICIPANT WILL EARN 1 ENTRY FOR EACH KEYWORD ENTERED SUBMITTING THE REQUIRED INFORMATION AND HAVE THE OPPORTUNITY TO EARN 15 BONUS ENTRIES EACH DAY OF THE CONTEST. THIS GIVES EACH PARTICIPANT THE OPPORTUNITY FOR 19 ENTRIES EACH DAY OF THE CONTEST. THE ADDITIONAL  (15) FIFTEEN BONUS ENTRIES AVAILABLE DURING THE ENTIRE CONTEST PERIOD, PER THE ACTIONS OUTLINED BELOW.   

 

Bonus entries can be acquired through the Audience platform by:

• Share link through FB, Twitter, or email and a friend enters (+5 each)
• A bonus word shared daily through participating station’s Instagram account (+10 each)
• Custom bonus entry selected by participating station (+5 points) 

The availability of and means for earning the five (5) station  bonus entries shall be at the discretion of each Participating Station and are outlined within each station’s entry form located on each station website. Examples of bonus entries include, but not limited to:

• Following designated social accounts 
• Enabling designated Alexa skills 
• Visiting designated websites
• Taking surveys 
• Visiting a designated location 

 

(d) Sponsors are not responsible for technical, internet, cell phone service and/or carrier issues or computer failures, errors or data loss of any kind, lost or unavailable Internet connections, failed, incomplete, garbled or deleted computer or network transmissions, inability to access any website or online service, any other error or malfunction, late, lost, illegible or misdirected entries, or for printing errors in any advertisement, entry form or the rules.

By use of this website and by entering the Contest, you agree to the Station’s Website Terms of Use Agreement and to the use of your personal information as described in the Privacy Policy located at: https://www.alphamediausa.com/privacy-policy.  Entry deemed made by holder of phone number.

 

Sponsor is not responsible for internet/telephone service outages, delays, equipment malfunctions, busy signals, hang-ups, errors or data loss of any kind, lost or unavailable connections, or failed, incomplete, garbled or deleted transmissions or voicemails or other technological difficulties that may prevent an individual from completing his/her telephone call, or for printing errors in any advertisement, entry form or the rules.

 

(e) Entry materials that have been tampered with or altered are void. If the Sponsors determine, in their sole discretion, that there is any suspected or actual electronic tampering with the Contest or if technical difficulties compromise the integrity of the Contest, the Sponsors reserve the right to void the entries at issue and/or terminate the Contest and conduct a random drawing to award the prize among all eligible entries received as of the termination date.  If the Contest is terminated due to tampering or technical difficulties prior to its expiration date, notice will be posted at https://www.alphamediausa.com/essence-fest-flaway  

If, for any reason, the Contest is not capable of running as planned, including tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of Sponsors which corrupt or affect the administration, security, fairness, integrity or proper conduct of the Contest, Sponsors reserve the right at their sole discretion to cancel, terminate, modify or suspend the Contest.  Sponsors reserve the right to disqualify any entrant that tampers with the operation of the Contest or violates the Official Rules of the Contest.

• Prizes and Odds of Winning.  

 

1. One (1) Flyaway package to the “Essence Festival of Culture Presented by Coca-Cola” on July 4, 2024 – July 7, 2024  at the Caesars Superdome in New Orleans, LA 

 Includes: Round trip airfare for two from the closest airport of current residence to New Orleans airport selected by prize fullfilment team. Four-night hotel accommodations (double occupancy, non-smoking) and two passes to Essence Festival of Culture Presented by Coca-Cola. Approximate retail value $4,000-$5,000, depending on airfare package cost. 

 

TRIP IS FOR ONE (1) WINNER AND THEIR GUEST.  THIS TRIP DOES NOT INCLUDE MEALS. The Prize is expressly limited to the items listed above and does not include any other expenses.  All other expenses not specifically mentioned herein (including but not limited to personal charges, meals, tips, gratuities, any additional costs charged to the room, and other incidental expenses) are solely the responsibility of the Prize Winner and their Guest.  

 

*If due to circumstances beyond the control of the station conducting the Promotion, if any event or travel is delayed, rescheduled, postponed or canceled, the station reserves the right, but not the obligation, to modify, terminate, suspend or cancel the Promotion and shall not be required to award a substitute prize. 

 

All winner information will be collected at the time of winning. WINNER AND GUEST ARE REQUIRED TO PROVIDE REQUISITE TRAVEL DOCUMENTATION OR VALID PASSPORTS/DRIVERS LICENSES AS NEEDED, MEET REQUIREMENTS OF THE CONCERT VENUE GUIDELINES, AND MUST POSSESS A CREDIT CARD FOR INCIDENTALS.  It is the discretion of station management if any substitute of cash prize will be made available. 

 

Prize fulfillment will be coordinated and management by iMar Entertainment. 

 

(b) Odds of winning depend on the number of participants.

 

• Winner Selection and Notification.

 

(a) Decisions of Station management with respect to the Contest are final.

 

(b) One winner will be randomly selected the following business day after the contest end date. One random listener will be chosen from all entries received and contacted via the phone number they submitted in the entry form (the call to the listener will usually be coming from an “UNKNOWN” or 240 area code number per the times listed below. They will be notified by Alpha Media staff and will be recorded for future play back in any and all participating Markets. Alpha Media staff will call/try the phone number 3 times within a 5-minute window before deeming the number disqualified and moving to the next randomly selected winner. If contact is made with the randomly chosen listener, they will be awarded the prize. In the event there is no winner, the prize will be awarded to the next randomly chosen qualifier. Potential winners will be chosen by random number generator.  This will repeat for a period of sixty (60) minutes until the prize is awarded. If no randomly selected entrant has answered the calls from Alpha Media at the time that 60 minutes has expired, no prize will be awarded.

 

(c) Participants must listen to obtain entry keywords up to 4  times per day on their local participating station(s), but do not need to be present to win. Alpha Media staff will contact winner(s). 

• General  

 

1. Payments of all federal, state and local taxes are solely the responsibility of the winner(s).  Winner(s) will be required to complete and submit an IRS Form W-9 or the equivalent including a winner’s full Social Security Number for receipt of any prize valued at $600 or more or for any prizes awarded by the station conducting the Promotion (in combination with any prizes won in Promotions run by any other Alpha radio station) in a calendar year with an aggregate value of $600 or more.  Failure to submit a complete W-9 or equivalent will result in disqualification and forfeiture of the prize.     

 

1. Participating in the Promotion and acceptance of a prize constitutes a winner’s and guest’s (where applicable) permission for the Alpha or its agents to photograph, film and record each winner, and to use his/her name, address (city and state), likeness, photograph, voice, biographical information and/or any statements made by him/her regarding the Promotion or its sponsors for  purposes of trade, publicity or promotion without additional financial or other compensation, and, Alpha may, where legal, require a winner (and guest or travel companion, where applicable) to sign a publicity release confirming such consent prior to acceptance of the prize.  It is the responsibility of the winner(s) to ensure that their guest(s) or travel companion(s) sign and return any required release.  In the case of a conflict in this paragraph 3 b and any similar paragraph in contest specific rules the general specific rules will govern. Unless a member of winner’s immediate family, travel companion must be 18 years of age or older.  Travel companions must travel with winner and must also sign and return a travel release, which must be returned with winner’s affidavit of eligibility.  By accepting the prize, each winner grants to Sponsors the right to use the winner’s name, voice, picture and/or likeness for purposes of advertising and publicity in any and all media now known or hereafter invented, without further permission or additional compensation (except where prohibited by law).  All expenses on receipt and use of prize are the sole responsibility of winner.  Winner and travel companion, if any, by acceptance of their prizes, agree to release Station, Alpha Media, LLC, and their advertising, promotion and production agencies and their respective parents and subsidiaries, shareholders, directors, employees, agents and representatives  from any and all liability, claims or actions of any kind whatsoever for injuries, damages or losses to persons and property which may be sustained directly or indirectly in connection with the receipt, ownership or use of the prize or while preparing for, participating in, and/or traveling to any Contest or prize-related activity.

 

1. No prize transfers.  Sponsors may substitute prizes for prizes of like value, in the Sponsors’ sole discretion.  Prizes may not be substituted or redeemed for cash.  Offer subject to federal, state and local regulations and laws and is void where taxed, restricted or prohibited.  By entering, participants agree to these rules and the decisions of the Sponsors.  

 

1. To the fullest extent permitted by law, by participating in the Promotion, you:
   1. agree to grant Alpha a non-exclusive, perpetual, worldwide license to edit, telecast, exhibit, rerun, reproduce, use, syndicate, license, print, distribute and otherwise exploit any items (including any photos, videos, audio, or written material) submitted as part of your contest entry (the “Materials”), or any portion thereof, in any manner and in any and all formats and media now known or hereafter devised, without payment to you or any third party; 
   2. acknowledge that Alpha reserves the right, in its sole discretion, not to use the Materials at all; and
   3. represent and warrant that: you are at least as old as the age of majority in your state; you have the full legal right, power and authority to grant to Alpha the license provided for herein; you own or control the complete exhibition and other rights to the Materials you submitted for the purposes contemplated in this license; you are either the parent (or legal guardian) of any minor featured in the Materials or have received the express consent of the parent (or legal guardian) for any such minor to appear in the Materials and to enter the minor’s likeness in the Materials in the contest; and neither the Materials nor the exercise of the rights granted herein shall infringe upon or violate the right of privacy or right of publicity of, or constitute a libel or slander against, or violate any common law or any other right of, any person or entity.

 

1. Prior to awarding any prize or prize certificate, and depending on the nature of the prize and eligibility requirements of the Promotion, Alpha in its sole discretion may require verification of Promotion winner’s or winners’ identification by a showing of valid government-issued photo identification.  

 

1. To the fullest extent permitted by law, by participating and/or accepting a prize, entrants, winner(s) and guests (if applicable) agree to release and hold harmless the station conducting the Promotion, its sponsor(s) and promotional partner(s), its advertising and promotion agencies, any social media platform utilized in the conduct of the Promotion (including but not limited to Facebook, Inc.) and each of their respective parent, subsidiary and affiliated entities, and the officers, shareholders, directors, employees, agents, representatives, successors, and assigns of each of them (collectively, the “Released Parties”) against any and all claims or liability arising directly or indirectly from the prize or participation in the Promotion.  Alpha may also require eligible Promotion winner(s) and their guests or travel companions, if any (as well as each of their parent(s) or legal guardian(s), if winner(s), guest(s) or travel companion(s) are under the age of majority in their state of residence), to sign a liability release confirming such consent.  It is the responsibility of the winner(s) to ensure that their guest(s) or travel companion(s) sign and return any required release.  

 

1. The station conducting the Promotion, in its sole discretion, reserves the right to disqualify any person (and all of their entries) from this Promotion if he or she tampers with the entry process, the operation of the Promotion, or the operation of the station’s website, Facebook Page, and/or any other social networking site used in the Promotion, or is otherwise in violation of the rules.  The station conducting the Promotion further reserves the right, at its sole discretion, to modify, cancel, terminate or suspend the Promotion, or any part of it, if it is not capable of completion as planned or if any fraud, technical failures or any factor beyond the station’s control, including infection by computer virus, bugs, tampering, unauthorized intervention or technical failures of any sort, corrupt or affect the administration, security, fairness, integrity or proper conduct of the Promotion as determined by the station in its sole discretion.  Any attempt by an entrant or any person to deliberately damage any station website, Facebook Page, and/or any other social networking site used in the Promotion or to undermine the legitimate operation of this Promotion may be a violation of criminal and civil laws.  Should such an attempt be made, the Alpha reserves the right to seek full prosecution and/or damages from any such individual to the fullest extent permitted by law.  The station’s failure to enforce any term of these Official Rules shall not constitute a waiver of this provision.  If due to circumstances beyond the control of the station conducting the Promotion, any competition or prize-related event or travel is delayed, rescheduled, postponed or canceled, the station reserves the right, but not the obligation, to modify, terminate, suspend or cancel the Promotion and shall not be required to award a substitute prize.

 

1. The Released Parties are not responsible for (i) typographical or other errors in the printing, the offering or the administration of the Promotion, or in the announcement of a prize; (ii) entries not received due to difficulty accessing the internet, service outage or delays, computer difficulties, malfunctions, disconnections, other technological failures, telephone service outages, delays, dropped calls, or busy signals, or any other difficulties that may prevent an individual from sending or receiving a text message; or (iii) lost, stolen, mangled, misdirected, postage due, illegible, incomplete, incorrect, or late entries.  Further, the Released Parties are not responsible if any part of a Promotion prize cannot be awarded due to acts of god, acts of war, natural disasters, weather, acts of terrorism or other factors beyond Alpha’s control.

• Official Rules and Winner List  

To obtain a copy of the General Contest Rules, these contest-specific rules, or a list of winner(s) following completion of the Promotion (please specify which), send a self-addressed, stamped envelope (VT residents may omit return postage) specifying “General Contest Rules,” “Essence Fest Flyaway Contest,” or “Essence Fest Flyaway Winner List” to by December 31, 2024 to:  Marketing – Essence Contest 1211 SW 5th Avenue Suite 600 Portland, OR, 97204 

 

1. Terms of Use Agreement & Privacy Policy 

The Terms of Use Agreement of the station conducting the Promotion is located here: http://www.alphamediausa.com/terms-of-use/  . The Privacy Policy of the station conducting the Promotion is located here: https://www.alphamediausa.com/privacy-policy

 

Sponsor(s):

Alpha Media Stations

Affiliated Stations

Audience